{"id":9032478327058,"title":"ezyCollect","handle":"ezycollect","description":"\u003cbody\u003e\n\n\n \u003cmeta charset=\"utf-8\"\u003e\n \u003ctitle\u003eezyCollect | Consultants In-A-Box\u003c\/title\u003e\n \u003cmeta name=\"viewport\" content=\"width=device-width, initial-scale=1\"\u003e\n \u003cstyle\u003e\n body {\n font-family: Inter, \"Segoe UI\", Roboto, sans-serif;\n background: #ffffff;\n color: #1f2937;\n line-height: 1.7;\n margin: 0;\n padding: 48px;\n }\n h1 { font-size: 32px; margin-bottom: 16px; }\n h2 { font-size: 22px; margin-top: 32px; }\n p { margin: 12px 0; }\n ul { margin: 12px 0 12px 24px; }\n \u003c\/style\u003e\n\n\n \u003ch1\u003eAutomate Accounts Receivable to Get Paid Faster and Reduce Risk\u003c\/h1\u003e\n\n \u003cp\u003eezyCollect is an accounts receivable automation platform built to convert one of the most manual parts of finance—chasing invoices—into an efficient, measurable process. It links with your accounting system, automates reminder schedules and payment collection, and embeds simple pay-now options into invoices so customers can settle balances immediately. For leaders focused on cash flow, operational efficiency, and digital transformation, ezyCollect turns receivables from a continuous firefight into predictable performance.\u003c\/p\u003e\n\n \u003cp\u003eBeyond sending reminders, ezyCollect centralizes credit insights, online credit applications, payment writebacks, and reconciliation into a single workflow. That mix shortens days sales outstanding (DSO), limits bad debt risk, and improves the customer experience—letting finance teams spend less time on manual follow-up and more time on planning, analysis, and relationship management. The result is clearer working capital, reduced borrowing needs, and more reliable forecasting.\u003c\/p\u003e\n\n \u003ch2\u003eHow It Works\u003c\/h2\u003e\n \u003cp\u003eIn plain business terms, ezyCollect acts as an extension of your AR function that automates the routine steps you and your team already take. Think of it as an operations layer that coordinates invoicing, reminders, payments, and reconciliation so fewer tasks require human intervention. Key components of the workflow include:\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eAutomated invoice delivery and follow-ups: Scheduled pre-reminders, due reminders, and escalation messages are sent by email and SMS with personalization so communication feels timely and relevant to each customer.\u003c\/li\u003e\n \u003cli\u003eEmbedded payment options and customer portal: A visible “pay now” button and a consolidated portal give customers multiple payment methods in one place, reducing friction and increasing on-time payments.\u003c\/li\u003e\n \u003cli\u003eReconciliation and writebacks to the ERP: Payments are matched and posted automatically to your accounting system, cutting manual entry and bookkeeping errors while accelerating month-end close.\u003c\/li\u003e\n \u003cli\u003eCredit application and visibility: Customers can apply for credit online and ezyCollect augments those requests with market and trade data to provide quick, data-informed credit recommendations.\u003c\/li\u003e\n \u003cli\u003eUnified reporting and aging: All receivables activity is visible in a single dashboard, giving finance leaders a reliable single source of truth to measure performance and drive decisions.\u003c\/li\u003e\n \u003c\/ul\u003e\n \u003cp\u003eBecause ezyCollect integrates with major accounting systems, it functions as a managed extension of the AR process rather than a disconnected tool. That reduces duplicate data, minimizes reconciliation work, and creates a consistent cadence for collections activity across teams and entities.\u003c\/p\u003e\n\n \u003ch2\u003eThe Power of AI \u0026amp; Agentic Automation\u003c\/h2\u003e\n \u003cp\u003eWhen AI integration and agentic automation are layered on top of ezyCollect, the platform moves from rule-based scheduling to adaptive, intelligent collections. AI agents can analyze account behavior, prioritize actions, and execute multi-step processes autonomously—like a dependable junior employee that works 24\/7. This shift brings scale and nuance to collections work that simple automation can’t deliver.\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eSmart prioritization: AI models rank past-due accounts by likelihood to pay, customer value, and credit risk so AR teams focus on the smallest number of accounts that drive the largest balance recovery.\u003c\/li\u003e\n \u003cli\u003eMessage personalization at scale: Natural language models create subject lines and reminder content tailored to customer history and sentiment, improving open rates and payment velocity without manual copywriting.\u003c\/li\u003e\n \u003cli\u003eAutonomous follow-ups and negotiation: Agentic bots can run multi-step outreach campaigns—sending reminders, offering payment plans, escalating when approvals are needed, and logging outcomes in the ERP—reducing repetitive tasks and cycle time.\u003c\/li\u003e\n \u003cli\u003eAutomated reconciliation agents: These bots match incoming bank and gateway payments to invoices, perform writebacks, and surface only the exceptions that truly require human attention, shrinking the exception queue.\u003c\/li\u003e\n \u003cli\u003eDynamic credit decisioning: AI ingests external market signals and internal payment histories to recommend or automatically adjust credit terms, helping prevent risky orders before they become uncollectible.\u003c\/li\u003e\n \u003c\/ul\u003e\n \u003cp\u003eBeyond these examples, AI agents can power conversational chatbots routing customer inquiries to the right team, workflow bots that escalate disputes and trigger refunds, and assistants that generate weekly AR health reports automatically. These capabilities reduce manual touchpoints, lower error rates, and accelerate cash collection while keeping finance teams focused on high-impact work.\u003c\/p\u003e\n\n \u003ch2\u003eReal-World Use Cases\u003c\/h2\u003e\n \u003cul\u003e\n \u003cli\u003eDistributor with hundreds of B2B customers automates invoice reminders and integrates a pay-now portal. Outcome: fewer inbound collection calls, a measurable lift in current receivables toward an 80% on-time benchmark, and faster month-end close.\u003c\/li\u003e\n \u003cli\u003eMid-market manufacturer uses AI agents to score credit applications. Outcome: credit approvals drop from days to minutes, high-risk orders are flagged automatically, and write-offs decline because exposure is limited up front.\u003c\/li\u003e\n \u003cli\u003eSaaS provider embeds pay-now links into subscription invoices and runs personalized follow-ups for missed payments. Outcome: DSO decreases significantly and revenue recognition becomes more predictable for forecasting.\u003c\/li\u003e\n \u003cli\u003eMulti-entity enterprise implements automated reconciliation across several ERPs. Outcome: centralized payment writebacks reduce audit discrepancies and shorten close cycles by removing manual aggregation steps.\u003c\/li\u003e\n \u003cli\u003eSmall finance team deploys chatbots for routine inquiries—balance checks, invoice re-sends, and payment plan setup—while workflow bots manage routine escalations. Outcome: staff shift from data entry to managing complex disputes and customer relationships.\u003c\/li\u003e\n \u003cli\u003eWholesale business experiments with AI-driven payment plans: agents propose staggered payments to high-value customers and monitor adherence. Outcome: recoveries improve without damaging long-term customer relationships.\u003c\/li\u003e\n \u003c\/ul\u003e\n\n \u003ch2\u003eBusiness Benefits\u003c\/h2\u003e\n \u003cp\u003eAutomating accounts receivable and adding AI agents creates cascading benefits across cash flow, cost control, customer experience, and risk management. Organizations that adopt this approach usually see quantifiable improvements in collections performance and operational capacity.\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eFaster cash flow: Frictionless payment options and proactive, personalized reminders increase on-time payments and accelerate cash conversion cycles—directly improving liquidity.\u003c\/li\u003e\n \u003cli\u003eLower DSO and overdue balances: Targeted outreach and strategic escalation reduce the volume and age of overdue invoices; some adopters report DSO reductions measured in weeks.\u003c\/li\u003e\n \u003cli\u003eSignificant time savings: Automation reclaims hours per week from repetitive AR tasks, enabling teams to redeploy effort into high-value work like negotiations, analysis, and process improvement.\u003c\/li\u003e\n \u003cli\u003eReduced bad debt and smarter credit: Market-informed credit scoring and automated application workflows limit exposure by making faster, more consistent underwriting decisions.\u003c\/li\u003e\n \u003cli\u003eScalability without proportional headcount growth: Automation scales with transaction volume, so growth or seasonal peaks no longer require equal increases in staffing.\u003c\/li\u003e\n \u003cli\u003eImproved customer experience: Timely, clear reminders, self-service payment options, and fewer billing errors lead to higher retention and fewer disputes.\u003c\/li\u003e\n \u003cli\u003eCleaner, auditable finance processes: Automatic reconciliation and writebacks reduce manual mistakes, streamline audits, and simplify month-end close.\u003c\/li\u003e\n \u003c\/ul\u003e\n\n \u003ch2\u003eHow Consultants In-A-Box Helps\u003c\/h2\u003e\n \u003cp\u003eConsultants In-A-Box treats ezyCollect implementations as both a technical integration and an organizational transformation. Our work is designed to make AI integration and workflow automation deliver measurable business efficiency while minimizing operational disruption. Typical engagement phases include:\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eDiscovery and assessment: We map current AR workflows, quantify cash flow opportunity, and identify friction points that automation can remove—measuring potential DSO improvements and staff time savings.\u003c\/li\u003e\n \u003cli\u003eIntegration and configuration: We connect ezyCollect to your accounting systems, configure messaging cadences, payment portals, and automated reconciliation so the solution fits your chart of accounts and reporting needs.\u003c\/li\u003e\n \u003cli\u003eAI augmentation design: We architect agent behaviors—priority scoring, personalized outreach, autonomous follow-ups, and exception routing—within your policy guardrails so automation supports commercial and compliance goals.\u003c\/li\u003e\n \u003cli\u003eOperational playbooks and governance: We establish guardrails, approval thresholds, and KPI dashboards so teams understand when agents should act and when human intervention is required.\u003c\/li\u003e\n \u003cli\u003eChange management and training: We train AR staff on new workflows, dashboards, and agent handoffs, shifting roles from transaction processing to exception management and strategic customer engagement.\u003c\/li\u003e\n \u003cli\u003eOptimization and continuous improvement: After go-live we monitor performance, tune AI models, refine messaging by customer cohort, and evolve workflows to capture incremental gains without adding manual effort.\u003c\/li\u003e\n \u003cli\u003eWorkforce development: We upskill teams to manage exceptions, negotiate payment plans, and oversee automation—creating a more strategic, resilient finance function.\u003c\/li\u003e\n \u003c\/ul\u003e\n \u003cp\u003eBy balancing technical integration with people and process changes, Consultants In-A-Box helps organizations realize faster collections, cleaner financial data, and a sustainable rhythm of performance improvements.\u003c\/p\u003e\n\n \u003ch2\u003eSummary\u003c\/h2\u003e\n \u003cp\u003eezyCollect combines workflow automation, payment integration, and credit insights to make accounts receivable a predictable contributor to working capital rather than a drain on time. Enhanced with AI agents, the platform prioritizes accounts, crafts personalized outreach, executes follow-ups, and reconciles payments with minimal human intervention. The result is faster payments, lower DSO, fewer disputes, and an AR team focused on exceptions and relationships—aligning digital transformation and AI integration with real business efficiency.\u003c\/p\u003e\n\n\u003c\/body\u003e","published_at":"2024-01-20T07:16:29-06:00","created_at":"2024-01-20T07:16:30-06:00","vendor":"Consultants In-A-Box","type":"Accounting software","tags":["Accounting software","Accounts receivable","Advisory services","Advisory solutions","AR automation","Automated collections","Automation","Business applications","Business consultants","Business development","Business experts","Cash flow management","Cloud computing","Comprehensive solutions","Consulting packages","Consulting services","Credit management","Customized consultancy","Data management","Debt collection","Expert advice","ezyCollect","Industry specialists","Invoice reminders","IT consulting","IT infrastructure","IT services","IT solutions","Management consulting","Payment reminders","Professional guidance","Receivables management","Software development","Software engineering","Software solutions","Strategic advisors","Tailored consulting","Tech solutionsSoftware integration","Technology platform"],"price":0,"price_min":0,"price_max":0,"available":true,"price_varies":false,"compare_at_price":null,"compare_at_price_min":0,"compare_at_price_max":0,"compare_at_price_varies":false,"variants":[{"id":47859550552338,"title":"Default Title","option1":"Default Title","option2":null,"option3":null,"sku":"","requires_shipping":true,"taxable":true,"featured_image":null,"available":true,"name":"ezyCollect","public_title":null,"options":["Default Title"],"price":0,"weight":0,"compare_at_price":null,"inventory_management":null,"barcode":null,"requires_selling_plan":false,"selling_plan_allocations":[]}],"images":["\/\/consultantsinabox.com\/cdn\/shop\/products\/f5aeebc9dc7f0a7f890ef658c3e7191b.png?v=1705756590"],"featured_image":"\/\/consultantsinabox.com\/cdn\/shop\/products\/f5aeebc9dc7f0a7f890ef658c3e7191b.png?v=1705756590","options":["Title"],"media":[{"alt":"ezyCollect logo","id":37203947716882,"position":1,"preview_image":{"aspect_ratio":1.0,"height":500,"width":500,"src":"\/\/consultantsinabox.com\/cdn\/shop\/products\/f5aeebc9dc7f0a7f890ef658c3e7191b.png?v=1705756590"},"aspect_ratio":1.0,"height":500,"media_type":"image","src":"\/\/consultantsinabox.com\/cdn\/shop\/products\/f5aeebc9dc7f0a7f890ef658c3e7191b.png?v=1705756590","width":500}],"requires_selling_plan":false,"selling_plan_groups":[],"content":"\u003cbody\u003e\n\n\n \u003cmeta charset=\"utf-8\"\u003e\n \u003ctitle\u003eezyCollect | Consultants In-A-Box\u003c\/title\u003e\n \u003cmeta name=\"viewport\" content=\"width=device-width, initial-scale=1\"\u003e\n \u003cstyle\u003e\n body {\n font-family: Inter, \"Segoe UI\", Roboto, sans-serif;\n background: #ffffff;\n color: #1f2937;\n line-height: 1.7;\n margin: 0;\n padding: 48px;\n }\n h1 { font-size: 32px; margin-bottom: 16px; }\n h2 { font-size: 22px; margin-top: 32px; }\n p { margin: 12px 0; }\n ul { margin: 12px 0 12px 24px; }\n \u003c\/style\u003e\n\n\n \u003ch1\u003eAutomate Accounts Receivable to Get Paid Faster and Reduce Risk\u003c\/h1\u003e\n\n \u003cp\u003eezyCollect is an accounts receivable automation platform built to convert one of the most manual parts of finance—chasing invoices—into an efficient, measurable process. It links with your accounting system, automates reminder schedules and payment collection, and embeds simple pay-now options into invoices so customers can settle balances immediately. For leaders focused on cash flow, operational efficiency, and digital transformation, ezyCollect turns receivables from a continuous firefight into predictable performance.\u003c\/p\u003e\n\n \u003cp\u003eBeyond sending reminders, ezyCollect centralizes credit insights, online credit applications, payment writebacks, and reconciliation into a single workflow. That mix shortens days sales outstanding (DSO), limits bad debt risk, and improves the customer experience—letting finance teams spend less time on manual follow-up and more time on planning, analysis, and relationship management. The result is clearer working capital, reduced borrowing needs, and more reliable forecasting.\u003c\/p\u003e\n\n \u003ch2\u003eHow It Works\u003c\/h2\u003e\n \u003cp\u003eIn plain business terms, ezyCollect acts as an extension of your AR function that automates the routine steps you and your team already take. Think of it as an operations layer that coordinates invoicing, reminders, payments, and reconciliation so fewer tasks require human intervention. Key components of the workflow include:\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eAutomated invoice delivery and follow-ups: Scheduled pre-reminders, due reminders, and escalation messages are sent by email and SMS with personalization so communication feels timely and relevant to each customer.\u003c\/li\u003e\n \u003cli\u003eEmbedded payment options and customer portal: A visible “pay now” button and a consolidated portal give customers multiple payment methods in one place, reducing friction and increasing on-time payments.\u003c\/li\u003e\n \u003cli\u003eReconciliation and writebacks to the ERP: Payments are matched and posted automatically to your accounting system, cutting manual entry and bookkeeping errors while accelerating month-end close.\u003c\/li\u003e\n \u003cli\u003eCredit application and visibility: Customers can apply for credit online and ezyCollect augments those requests with market and trade data to provide quick, data-informed credit recommendations.\u003c\/li\u003e\n \u003cli\u003eUnified reporting and aging: All receivables activity is visible in a single dashboard, giving finance leaders a reliable single source of truth to measure performance and drive decisions.\u003c\/li\u003e\n \u003c\/ul\u003e\n \u003cp\u003eBecause ezyCollect integrates with major accounting systems, it functions as a managed extension of the AR process rather than a disconnected tool. That reduces duplicate data, minimizes reconciliation work, and creates a consistent cadence for collections activity across teams and entities.\u003c\/p\u003e\n\n \u003ch2\u003eThe Power of AI \u0026amp; Agentic Automation\u003c\/h2\u003e\n \u003cp\u003eWhen AI integration and agentic automation are layered on top of ezyCollect, the platform moves from rule-based scheduling to adaptive, intelligent collections. AI agents can analyze account behavior, prioritize actions, and execute multi-step processes autonomously—like a dependable junior employee that works 24\/7. This shift brings scale and nuance to collections work that simple automation can’t deliver.\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eSmart prioritization: AI models rank past-due accounts by likelihood to pay, customer value, and credit risk so AR teams focus on the smallest number of accounts that drive the largest balance recovery.\u003c\/li\u003e\n \u003cli\u003eMessage personalization at scale: Natural language models create subject lines and reminder content tailored to customer history and sentiment, improving open rates and payment velocity without manual copywriting.\u003c\/li\u003e\n \u003cli\u003eAutonomous follow-ups and negotiation: Agentic bots can run multi-step outreach campaigns—sending reminders, offering payment plans, escalating when approvals are needed, and logging outcomes in the ERP—reducing repetitive tasks and cycle time.\u003c\/li\u003e\n \u003cli\u003eAutomated reconciliation agents: These bots match incoming bank and gateway payments to invoices, perform writebacks, and surface only the exceptions that truly require human attention, shrinking the exception queue.\u003c\/li\u003e\n \u003cli\u003eDynamic credit decisioning: AI ingests external market signals and internal payment histories to recommend or automatically adjust credit terms, helping prevent risky orders before they become uncollectible.\u003c\/li\u003e\n \u003c\/ul\u003e\n \u003cp\u003eBeyond these examples, AI agents can power conversational chatbots routing customer inquiries to the right team, workflow bots that escalate disputes and trigger refunds, and assistants that generate weekly AR health reports automatically. These capabilities reduce manual touchpoints, lower error rates, and accelerate cash collection while keeping finance teams focused on high-impact work.\u003c\/p\u003e\n\n \u003ch2\u003eReal-World Use Cases\u003c\/h2\u003e\n \u003cul\u003e\n \u003cli\u003eDistributor with hundreds of B2B customers automates invoice reminders and integrates a pay-now portal. Outcome: fewer inbound collection calls, a measurable lift in current receivables toward an 80% on-time benchmark, and faster month-end close.\u003c\/li\u003e\n \u003cli\u003eMid-market manufacturer uses AI agents to score credit applications. Outcome: credit approvals drop from days to minutes, high-risk orders are flagged automatically, and write-offs decline because exposure is limited up front.\u003c\/li\u003e\n \u003cli\u003eSaaS provider embeds pay-now links into subscription invoices and runs personalized follow-ups for missed payments. Outcome: DSO decreases significantly and revenue recognition becomes more predictable for forecasting.\u003c\/li\u003e\n \u003cli\u003eMulti-entity enterprise implements automated reconciliation across several ERPs. Outcome: centralized payment writebacks reduce audit discrepancies and shorten close cycles by removing manual aggregation steps.\u003c\/li\u003e\n \u003cli\u003eSmall finance team deploys chatbots for routine inquiries—balance checks, invoice re-sends, and payment plan setup—while workflow bots manage routine escalations. Outcome: staff shift from data entry to managing complex disputes and customer relationships.\u003c\/li\u003e\n \u003cli\u003eWholesale business experiments with AI-driven payment plans: agents propose staggered payments to high-value customers and monitor adherence. Outcome: recoveries improve without damaging long-term customer relationships.\u003c\/li\u003e\n \u003c\/ul\u003e\n\n \u003ch2\u003eBusiness Benefits\u003c\/h2\u003e\n \u003cp\u003eAutomating accounts receivable and adding AI agents creates cascading benefits across cash flow, cost control, customer experience, and risk management. Organizations that adopt this approach usually see quantifiable improvements in collections performance and operational capacity.\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eFaster cash flow: Frictionless payment options and proactive, personalized reminders increase on-time payments and accelerate cash conversion cycles—directly improving liquidity.\u003c\/li\u003e\n \u003cli\u003eLower DSO and overdue balances: Targeted outreach and strategic escalation reduce the volume and age of overdue invoices; some adopters report DSO reductions measured in weeks.\u003c\/li\u003e\n \u003cli\u003eSignificant time savings: Automation reclaims hours per week from repetitive AR tasks, enabling teams to redeploy effort into high-value work like negotiations, analysis, and process improvement.\u003c\/li\u003e\n \u003cli\u003eReduced bad debt and smarter credit: Market-informed credit scoring and automated application workflows limit exposure by making faster, more consistent underwriting decisions.\u003c\/li\u003e\n \u003cli\u003eScalability without proportional headcount growth: Automation scales with transaction volume, so growth or seasonal peaks no longer require equal increases in staffing.\u003c\/li\u003e\n \u003cli\u003eImproved customer experience: Timely, clear reminders, self-service payment options, and fewer billing errors lead to higher retention and fewer disputes.\u003c\/li\u003e\n \u003cli\u003eCleaner, auditable finance processes: Automatic reconciliation and writebacks reduce manual mistakes, streamline audits, and simplify month-end close.\u003c\/li\u003e\n \u003c\/ul\u003e\n\n \u003ch2\u003eHow Consultants In-A-Box Helps\u003c\/h2\u003e\n \u003cp\u003eConsultants In-A-Box treats ezyCollect implementations as both a technical integration and an organizational transformation. Our work is designed to make AI integration and workflow automation deliver measurable business efficiency while minimizing operational disruption. Typical engagement phases include:\u003c\/p\u003e\n \u003cul\u003e\n \u003cli\u003eDiscovery and assessment: We map current AR workflows, quantify cash flow opportunity, and identify friction points that automation can remove—measuring potential DSO improvements and staff time savings.\u003c\/li\u003e\n \u003cli\u003eIntegration and configuration: We connect ezyCollect to your accounting systems, configure messaging cadences, payment portals, and automated reconciliation so the solution fits your chart of accounts and reporting needs.\u003c\/li\u003e\n \u003cli\u003eAI augmentation design: We architect agent behaviors—priority scoring, personalized outreach, autonomous follow-ups, and exception routing—within your policy guardrails so automation supports commercial and compliance goals.\u003c\/li\u003e\n \u003cli\u003eOperational playbooks and governance: We establish guardrails, approval thresholds, and KPI dashboards so teams understand when agents should act and when human intervention is required.\u003c\/li\u003e\n \u003cli\u003eChange management and training: We train AR staff on new workflows, dashboards, and agent handoffs, shifting roles from transaction processing to exception management and strategic customer engagement.\u003c\/li\u003e\n \u003cli\u003eOptimization and continuous improvement: After go-live we monitor performance, tune AI models, refine messaging by customer cohort, and evolve workflows to capture incremental gains without adding manual effort.\u003c\/li\u003e\n \u003cli\u003eWorkforce development: We upskill teams to manage exceptions, negotiate payment plans, and oversee automation—creating a more strategic, resilient finance function.\u003c\/li\u003e\n \u003c\/ul\u003e\n \u003cp\u003eBy balancing technical integration with people and process changes, Consultants In-A-Box helps organizations realize faster collections, cleaner financial data, and a sustainable rhythm of performance improvements.\u003c\/p\u003e\n\n \u003ch2\u003eSummary\u003c\/h2\u003e\n \u003cp\u003eezyCollect combines workflow automation, payment integration, and credit insights to make accounts receivable a predictable contributor to working capital rather than a drain on time. Enhanced with AI agents, the platform prioritizes accounts, crafts personalized outreach, executes follow-ups, and reconciles payments with minimal human intervention. The result is faster payments, lower DSO, fewer disputes, and an AR team focused on exceptions and relationships—aligning digital transformation and AI integration with real business efficiency.\u003c\/p\u003e\n\n\u003c\/body\u003e"}
service Description
ezyCollect | Consultants In-A-Box

Automate Accounts Receivable to Get Paid Faster and Reduce Risk

ezyCollect is an accounts receivable automation platform built to convert one of the most manual parts of finance—chasing invoices—into an efficient, measurable process. It links with your accounting system, automates reminder schedules and payment collection, and embeds simple pay-now options into invoices so customers can settle balances immediately. For leaders focused on cash flow, operational efficiency, and digital transformation, ezyCollect turns receivables from a continuous firefight into predictable performance.

Beyond sending reminders, ezyCollect centralizes credit insights, online credit applications, payment writebacks, and reconciliation into a single workflow. That mix shortens days sales outstanding (DSO), limits bad debt risk, and improves the customer experience—letting finance teams spend less time on manual follow-up and more time on planning, analysis, and relationship management. The result is clearer working capital, reduced borrowing needs, and more reliable forecasting.

How It Works

In plain business terms, ezyCollect acts as an extension of your AR function that automates the routine steps you and your team already take. Think of it as an operations layer that coordinates invoicing, reminders, payments, and reconciliation so fewer tasks require human intervention. Key components of the workflow include:

  • Automated invoice delivery and follow-ups: Scheduled pre-reminders, due reminders, and escalation messages are sent by email and SMS with personalization so communication feels timely and relevant to each customer.
  • Embedded payment options and customer portal: A visible “pay now” button and a consolidated portal give customers multiple payment methods in one place, reducing friction and increasing on-time payments.
  • Reconciliation and writebacks to the ERP: Payments are matched and posted automatically to your accounting system, cutting manual entry and bookkeeping errors while accelerating month-end close.
  • Credit application and visibility: Customers can apply for credit online and ezyCollect augments those requests with market and trade data to provide quick, data-informed credit recommendations.
  • Unified reporting and aging: All receivables activity is visible in a single dashboard, giving finance leaders a reliable single source of truth to measure performance and drive decisions.

Because ezyCollect integrates with major accounting systems, it functions as a managed extension of the AR process rather than a disconnected tool. That reduces duplicate data, minimizes reconciliation work, and creates a consistent cadence for collections activity across teams and entities.

The Power of AI & Agentic Automation

When AI integration and agentic automation are layered on top of ezyCollect, the platform moves from rule-based scheduling to adaptive, intelligent collections. AI agents can analyze account behavior, prioritize actions, and execute multi-step processes autonomously—like a dependable junior employee that works 24/7. This shift brings scale and nuance to collections work that simple automation can’t deliver.

  • Smart prioritization: AI models rank past-due accounts by likelihood to pay, customer value, and credit risk so AR teams focus on the smallest number of accounts that drive the largest balance recovery.
  • Message personalization at scale: Natural language models create subject lines and reminder content tailored to customer history and sentiment, improving open rates and payment velocity without manual copywriting.
  • Autonomous follow-ups and negotiation: Agentic bots can run multi-step outreach campaigns—sending reminders, offering payment plans, escalating when approvals are needed, and logging outcomes in the ERP—reducing repetitive tasks and cycle time.
  • Automated reconciliation agents: These bots match incoming bank and gateway payments to invoices, perform writebacks, and surface only the exceptions that truly require human attention, shrinking the exception queue.
  • Dynamic credit decisioning: AI ingests external market signals and internal payment histories to recommend or automatically adjust credit terms, helping prevent risky orders before they become uncollectible.

Beyond these examples, AI agents can power conversational chatbots routing customer inquiries to the right team, workflow bots that escalate disputes and trigger refunds, and assistants that generate weekly AR health reports automatically. These capabilities reduce manual touchpoints, lower error rates, and accelerate cash collection while keeping finance teams focused on high-impact work.

Real-World Use Cases

  • Distributor with hundreds of B2B customers automates invoice reminders and integrates a pay-now portal. Outcome: fewer inbound collection calls, a measurable lift in current receivables toward an 80% on-time benchmark, and faster month-end close.
  • Mid-market manufacturer uses AI agents to score credit applications. Outcome: credit approvals drop from days to minutes, high-risk orders are flagged automatically, and write-offs decline because exposure is limited up front.
  • SaaS provider embeds pay-now links into subscription invoices and runs personalized follow-ups for missed payments. Outcome: DSO decreases significantly and revenue recognition becomes more predictable for forecasting.
  • Multi-entity enterprise implements automated reconciliation across several ERPs. Outcome: centralized payment writebacks reduce audit discrepancies and shorten close cycles by removing manual aggregation steps.
  • Small finance team deploys chatbots for routine inquiries—balance checks, invoice re-sends, and payment plan setup—while workflow bots manage routine escalations. Outcome: staff shift from data entry to managing complex disputes and customer relationships.
  • Wholesale business experiments with AI-driven payment plans: agents propose staggered payments to high-value customers and monitor adherence. Outcome: recoveries improve without damaging long-term customer relationships.

Business Benefits

Automating accounts receivable and adding AI agents creates cascading benefits across cash flow, cost control, customer experience, and risk management. Organizations that adopt this approach usually see quantifiable improvements in collections performance and operational capacity.

  • Faster cash flow: Frictionless payment options and proactive, personalized reminders increase on-time payments and accelerate cash conversion cycles—directly improving liquidity.
  • Lower DSO and overdue balances: Targeted outreach and strategic escalation reduce the volume and age of overdue invoices; some adopters report DSO reductions measured in weeks.
  • Significant time savings: Automation reclaims hours per week from repetitive AR tasks, enabling teams to redeploy effort into high-value work like negotiations, analysis, and process improvement.
  • Reduced bad debt and smarter credit: Market-informed credit scoring and automated application workflows limit exposure by making faster, more consistent underwriting decisions.
  • Scalability without proportional headcount growth: Automation scales with transaction volume, so growth or seasonal peaks no longer require equal increases in staffing.
  • Improved customer experience: Timely, clear reminders, self-service payment options, and fewer billing errors lead to higher retention and fewer disputes.
  • Cleaner, auditable finance processes: Automatic reconciliation and writebacks reduce manual mistakes, streamline audits, and simplify month-end close.

How Consultants In-A-Box Helps

Consultants In-A-Box treats ezyCollect implementations as both a technical integration and an organizational transformation. Our work is designed to make AI integration and workflow automation deliver measurable business efficiency while minimizing operational disruption. Typical engagement phases include:

  • Discovery and assessment: We map current AR workflows, quantify cash flow opportunity, and identify friction points that automation can remove—measuring potential DSO improvements and staff time savings.
  • Integration and configuration: We connect ezyCollect to your accounting systems, configure messaging cadences, payment portals, and automated reconciliation so the solution fits your chart of accounts and reporting needs.
  • AI augmentation design: We architect agent behaviors—priority scoring, personalized outreach, autonomous follow-ups, and exception routing—within your policy guardrails so automation supports commercial and compliance goals.
  • Operational playbooks and governance: We establish guardrails, approval thresholds, and KPI dashboards so teams understand when agents should act and when human intervention is required.
  • Change management and training: We train AR staff on new workflows, dashboards, and agent handoffs, shifting roles from transaction processing to exception management and strategic customer engagement.
  • Optimization and continuous improvement: After go-live we monitor performance, tune AI models, refine messaging by customer cohort, and evolve workflows to capture incremental gains without adding manual effort.
  • Workforce development: We upskill teams to manage exceptions, negotiate payment plans, and oversee automation—creating a more strategic, resilient finance function.

By balancing technical integration with people and process changes, Consultants In-A-Box helps organizations realize faster collections, cleaner financial data, and a sustainable rhythm of performance improvements.

Summary

ezyCollect combines workflow automation, payment integration, and credit insights to make accounts receivable a predictable contributor to working capital rather than a drain on time. Enhanced with AI agents, the platform prioritizes accounts, crafts personalized outreach, executes follow-ups, and reconciles payments with minimal human intervention. The result is faster payments, lower DSO, fewer disputes, and an AR team focused on exceptions and relationships—aligning digital transformation and AI integration with real business efficiency.

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Inventory Last Updated: Oct 26, 2025
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